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Columbus & Nashville · Accounting IT · IRS WISP · Tax-Season Uptime

Accounting & CPA IT specialists.
WISP-ready. Tax-season proof.

Managed IT for accounting and tax firms. We support QuickBooks, Drake, Lacerte, ProSeries, and CCH Axcess — with the IRS Publication 4557 WISP and FTC Safeguards program every preparer now needs. Serving Columbus, OH and Nashville, TN.

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📞 Talk to a Specialist
No obligation
60-min assessment
WISP gap report included
Engineer-owned · 500+ circuits installed

ClearMax Accounting IT installation — server rack and network buildout in Columbus, OH

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IRS Pub 4557WISP built for you
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Tax-season uptimeRedundant by April 15

Firm-Only
IT Specialists
5+ Suites
QuickBooks · Drake · Lacerte · CCH
Pub 4557
IRS WISP Aligned
FTC
Safeguards Rule Ready
Why Firms Call Us

Real accounting IT risks we solve — before the IRS or a breach finds them

One bad tax season — or one leaked client return — and the damage is done. Here’s what firms actually call us about.

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No WISP — and the IRS now requires one

IRS Pub 4557 and the FTC Safeguards Rule require every preparer to have a Written Information Security Plan. Most firms don’t. We build the WISP, risk assessment, and safeguards — documented and audit-ready.

WISP built in 30 days

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Client SSNs and returns exposed

Tax data is a goldmine for identity theft, and firms are prime targets. We deploy encryption, MFA, and access controls so returns and SSNs don’t leak through email or a stolen laptop.

Encryption on every return

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Lacerte crawls on April 12

Underpowered servers and networks buckle under tax-season load. We size, tune, and add redundancy so QuickBooks, Drake, or Lacerte stay fast when every hour counts.

Redundant before the deadline

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Fraudulent client-refund and wire emails

Business email compromise targets firms during filing season with fake client and refund requests. We lock down email, add verification, and train staff to stop fraud before money moves.

BEC controls built in

— The accounting software stack we already know —
Tax / Prep
DrakeLacerteProSeriesUltraTax CSCCH AxcessProConnect
Accounting / Bookkeeping
QuickBooksSageXeroBill.com
Cloud / Backup
Microsoft 365Right NetworksVeeamDatto
Cybersecurity Stack
Huntress (EDR)Barracuda (email)KnowBe4 (training)

Installation Services

We build it. Installed right the first time.

Access point installation, phone systems, CCTV, access control, digital signage, and structured cabling — professional installation for accounting & CPA firms in Columbus, OH. One crew, one quote, no subcontractor roulette.

One crew, one quote
Licensed & insured
Clean, labeled cable work
Same-week scheduling
Most requested

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WiFi & Access Point Installation

Wall-to-wall wireless that holds up when the building is full — surveyed, installed, and tuned.

  • Predictive + on-site RF site survey
  • UniFi, Ruckus & Aruba certified installs
  • Guest + staff VLAN segmentation
  • Dead-zone elimination, mounted & labeled

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Access Control & Door Entry

Know who opens every door, and lock it from your phone.

  • Keycard, fob, mobile & PIN entry
  • UniFi Access & cloud-managed controllers
  • Full audit trail on every door
  • Remote lock/unlock + schedules

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CCTV & Security Cameras

Commercial camera coverage you can pull up from anywhere.

  • 4K IP cameras + NVR / cloud recording
  • Remote viewing on any device
  • Multi-site & after-hours monitoring
  • Clean exterior + interior mounting

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Business Phone Systems

Modern VoIP that follows your team from desk to mobile.

  • Cloud PBX / VoIP handset rollout
  • Auto-attendant + call-flow design
  • Desk-to-mobile handoff
  • Number porting handled for you

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Digital Signage

Screens that sell, inform, and wayfind — mounted and managed.

  • Lobby screens, menu boards & video walls
  • Wall / ceiling mounting + concealed wiring
  • Remote content management setup
  • Multi-screen sync across locations

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New builds

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Structured Cabling & Buildouts

The wiring backbone everything else runs on — done right the first time.

  • Cat6 / Cat6A low-voltage cabling
  • Rack & IT-closet build-outs
  • New-office & remodel wiring
  • Labeled, tested & certified drops

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Get a Free On-Site Install Quote →

Opening, moving, or remodeling in Columbus? We handle the entire low-voltage buildout — then keep it running with managed IT.

Managed IT Services

Then we run it. Worry-free, month to month.

After the buildout, ClearMax keeps it running — managed IT support, cybersecurity, backup, and failover on one flat monthly rate.

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Managed IT Support & Helpdesk

24/7 monitoring, patching, and same-day on-site IT support — one flat monthly rate, one accountable partner.

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Cybersecurity & Compliance

Firewall management, endpoint detection (EDR), MFA enforcement, email filtering, and security awareness training.

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Backup & Disaster Recovery

Encrypted, tested backups with rapid restore — servers, workstations, and cloud data covered against ransomware and hardware failure.

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Internet Failover & Business Continuity

Dual-ISP failover, Cradlepoint LTE backup, and battery backup — your business stays online when the primary line doesn’t.

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Wherever your firm is

Built for every stage of firm growth

From a solo preparer to a multi-partner firm, we’ve done the build.

01

Established Firm IT

A running firm that wants managed IT, a documented WISP, and one accountable vendor.

Get covered →

02

New Firm Launch

Going out on your own. We handle network, tax-software setup, secure email, and hardware.

Launch right →

03

Acquisition Assessment

Buying a book or firm and inheriting their systems. We audit + build a 60-day cleanup plan.

Audit it →

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Multi-Partner Firm

Several offices or remote preparers, no central visibility. We unify access and reporting.

Consolidate →

Where we serve

Accounting IT in your city

Choose your metro for local accounting & CPA firms IT — same specialist stack, local dispatch.

COLUMBUS, OH

Accounting IT — Columbus

Local same-day dispatch across the Columbus metro.

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NASHVILLE, TN

Accounting IT — Nashville

Local same-week service across Middle Tennessee.

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Pricing without surprises

Flat-rate. Month-to-month. No gotchas.

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Flat Monthly Rate

Predictable pricing. No hourly billing surprises.

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Month-to-Month

No long-term lock-in. Leave any time with 30 days notice.

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Unlimited Workstations

One price. No per-device surcharges as you grow.

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Direct-Partner Pricing

Hardware at our cost. We don’t mark it up.

Honest about who we serve

Who we’re not a good fit for.

If we’re not right for you, we’d rather say so up front than waste your time.

ClearMax probably isn’t right if:

  • You’re shopping on hourly rates — we’re not the cheapest hour, we’re the cheapest year.
  • You don’t care about the IRS WISP requirement — we’ll be too rigorous for you.
  • You want to keep managing your hosting, email, and hardware vendors yourself — we replace them.
  • You’re a national tax-prep chain — we serve independent firms, not franchisors.

We’re a fit for firms that want one IT partner, a real WISP, and tax-season uptime they can count on.

Free WISP & Security Assessment — Columbus, OH

Tell us about your accounting & CPA firm. We’ll deliver a written WISP & security gap report within 5 business days.

60-min assessmentNo obligationwritten WISP & security gap report in 5 business days

Serving accounting & CPA firms across Columbus, OH and Nashville, TN.

ClearMax Labs — Accounting IT specialists. One partner for IRS Pub 4557 WISP + FTC Safeguards, managed IT, and rapid response.

Get a Free WISP & Security Assessment →

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