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Free Data-Security Risk Assessment

Columbus & Nashville · Insurance IT · NAIC + GLBA · NPI Protected

Insurance agency IT specialists.
Data-security law, handled.

Managed IT for independent agencies. We support AMS360, Applied Epic, EZLynx, HawkSoft, and Vertafore — with the written security program the NAIC Model Law and GLBA Safeguards Rule now require. Serving Columbus, OH and Nashville, TN.

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📞 Talk to a Specialist
No obligation
60-min assessment
Security gap report included
Engineer-owned · 500+ circuits installed

ClearMax Insurance Agency IT installation — server rack and network buildout in Columbus, OH

🛡️
NAIC Model LawWritten security program ready
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NPI protectedClient PII locked down

Agency-Only
IT Specialists
5 AMS
AMS360 · Applied Epic · EZLynx · HawkSoft
NAIC
Data-Security Model Law
GLBA
Safeguards Rule Aligned
Why Agencies Call Us

Real agency IT risks we solve — before a regulator asks

Carriers and state regulators now demand documented security. Here’s what agencies actually call us about.

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No written information-security program

The NAIC Insurance Data Security Model Law — now adopted in most states — requires a documented program. Most agencies don’t have one. We build it: risk assessment, safeguards, and incident-response plan.

WISP built in 30 days

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Client NPI exposed in email and files

Nonpublic personal info — SSNs, dates of birth, policy data — sits unencrypted in inboxes and shared drives. We deploy email encryption, MFA, and access controls so a breach doesn’t become a GLBA violation.

Encryption on every NPI path

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One BEC email from a fraudulent payout

Business email compromise hits agencies hard — fake carrier and client wire changes. We lock down email, add verification, and train staff to catch fraudulent requests before money moves.

BEC controls built in

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Your AMS host, VoIP, and ISP all blame each other

When AMS360 or Applied Epic slows down, the finger-pointing starts. ClearMax becomes your single point of contact for AMS, VoIP, ISP, and hardware. One call, resolved.

One call replaces a dozen

— The insurance agency software stack we already know —
Agency Management (AMS)
AMS360Applied EpicEZLynxHawkSoftQQCatalystVertafore
Rating / Comparative
PL RatingTurboRaterEZLynx Rating
Cloud / Backup
Microsoft 365Google WorkspaceVeeamDatto
Cybersecurity Stack
Huntress (EDR)Barracuda (email)KnowBe4 (training)

Installation Services

We build it. Installed right the first time.

Access point installation, phone systems, CCTV, access control, digital signage, and structured cabling — professional installation for insurance agencies in Columbus, OH. One crew, one quote, no subcontractor roulette.

One crew, one quote
Licensed & insured
Clean, labeled cable work
Same-week scheduling
Most requested

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WiFi & Access Point Installation

Wall-to-wall wireless that holds up when the building is full — surveyed, installed, and tuned.

  • Predictive + on-site RF site survey
  • UniFi, Ruckus & Aruba certified installs
  • Guest + staff VLAN segmentation
  • Dead-zone elimination, mounted & labeled

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Access Control & Door Entry

Know who opens every door, and lock it from your phone.

  • Keycard, fob, mobile & PIN entry
  • UniFi Access & cloud-managed controllers
  • Full audit trail on every door
  • Remote lock/unlock + schedules

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CCTV & Security Cameras

Commercial camera coverage you can pull up from anywhere.

  • 4K IP cameras + NVR / cloud recording
  • Remote viewing on any device
  • Multi-site & after-hours monitoring
  • Clean exterior + interior mounting

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☎️

Business Phone Systems

Modern VoIP that follows your team from desk to mobile.

  • Cloud PBX / VoIP handset rollout
  • Auto-attendant + call-flow design
  • Desk-to-mobile handoff
  • Number porting handled for you

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📺

Digital Signage

Screens that sell, inform, and wayfind — mounted and managed.

  • Lobby screens, menu boards & video walls
  • Wall / ceiling mounting + concealed wiring
  • Remote content management setup
  • Multi-screen sync across locations

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New builds

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Structured Cabling & Buildouts

The wiring backbone everything else runs on — done right the first time.

  • Cat6 / Cat6A low-voltage cabling
  • Rack & IT-closet build-outs
  • New-office & remodel wiring
  • Labeled, tested & certified drops

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Get a Free On-Site Install Quote →

Opening, moving, or remodeling in Columbus? We handle the entire low-voltage buildout — then keep it running with managed IT.

Managed IT Services

Then we run it. Worry-free, month to month.

After the buildout, ClearMax keeps it running — managed IT support, cybersecurity, backup, and failover on one flat monthly rate.

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Managed IT Support & Helpdesk

24/7 monitoring, patching, and same-day on-site IT support — one flat monthly rate, one accountable partner.

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Cybersecurity & Compliance

Firewall management, endpoint detection (EDR), MFA enforcement, email filtering, and security awareness training.

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Backup & Disaster Recovery

Encrypted, tested backups with rapid restore — servers, workstations, and cloud data covered against ransomware and hardware failure.

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Internet Failover & Business Continuity

Dual-ISP failover, Cradlepoint LTE backup, and battery backup — your business stays online when the primary line doesn’t.

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Wherever your agency is

Built for every stage of agency growth

From a solo producer to a multi-office agency, we’ve done the build.

01

Established Agency IT

A running book that wants managed IT, a written security program, and one accountable vendor.

Get covered →

02

New Agency Launch

Going independent. We handle network, AMS setup, secure email, VoIP, and hardware — start clean.

Launch right →

03

Acquisition / Rollup

Buying a book or agency and inheriting their systems. We audit + build a 60-day cleanup plan.

Audit it →

04

Multi-Office Agency

Several offices, fragmented AMS access, no central visibility. We unify networks and reporting.

Consolidate →

Where we serve

Insurance Agency IT in your city

Choose your metro for local insurance agencies IT — same specialist stack, local dispatch.

COLUMBUS, OH

Insurance Agency IT — Columbus

Local same-day dispatch across the Columbus metro.

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NASHVILLE, TN

Insurance Agency IT — Nashville

Local same-week service across Middle Tennessee.

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Pricing without surprises

Flat-rate. Month-to-month. No gotchas.

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Flat Monthly Rate

Predictable pricing. No hourly billing surprises.

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Month-to-Month

No long-term lock-in. Leave any time with 30 days notice.

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Unlimited Workstations

One price. No per-device surcharges as you grow.

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Direct-Partner Pricing

Hardware at our cost. We don’t mark it up.

Honest about who we serve

Who we’re not a good fit for.

If we’re not right for you, we’d rather say so up front than waste your time.

ClearMax probably isn’t right if:

  • You’re shopping on hourly rates — we’re not the cheapest hour, we’re the cheapest year.
  • You don’t care about NAIC or GLBA documentation — we’ll be too rigorous for you.
  • You want to keep managing your AMS host, VoIP, and ISP yourself — we replace them.
  • You’re a carrier-scale operation — we serve independent agencies, not national carriers.

We’re a fit for agencies that want one IT partner, a defensible security program, and NPI they can protect.

Free Data-Security Risk Assessment — Columbus, OH

Tell us about your insurance agencie. We’ll deliver a written data-security gap report within 5 business days.

60-min assessmentNo obligationwritten data-security gap report in 5 business days

Serving insurance agencies across Columbus, OH and Nashville, TN.

ClearMax Labs — Insurance Agency IT specialists. One partner for NAIC Model Law + GLBA Safeguards, managed IT, and rapid response.

Get a Free Data-Security Risk Assessment →

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