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Free Confidentiality Risk Assessment

Columbus & Nashville · Legal IT · Client Confidentiality by Default

Legal IT specialists.
Client confidentiality, built in.

Managed IT for law firms. We support Clio, MyCase, PracticePanther, NetDocuments, and iManage — with ethics walls, encrypted client data, and the security your bar’s ethics rules now expect. Serving Columbus, OH and Nashville, TN.

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📞 Talk to a Specialist
No obligation
60-min assessment
Confidentiality gap report included
Engineer-owned · 500+ circuits installed

ClearMax Law Firm IT installation — server rack and network buildout in Columbus, OH

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ABA Rule 1.6Reasonable-safeguards ready
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Ethics wallsMatter-level access control

Legal-Only
IT Specialists
5+ Systems
Clio · MyCase · NetDocuments · iManage
Rule 1.6
Confidentiality Safeguards
IOLTA
Trust-Account Data Protected
Why Law Firms Call Us

Real legal IT risks we solve — before they become bar complaints

A confidentiality breach isn’t just downtime — it’s an ethics exposure. Here’s what firms actually call us about.

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Client files one phishing email from exposure

Law firms are top ransomware and business-email-compromise targets because the data is high-value. We deploy MFA, email security, and endpoint detection so a single click doesn’t expose privileged client matters.

Firms are a top-3 ransomware target

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No ethics walls between matters

When everyone can open every file, one conflicted matter can taint a case. We build matter-level access control and ethics walls into Clio, NetDocuments, or iManage so access maps to who’s actually on the matter.

Matter-level access control

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You can’t prove ‘reasonable safeguards’

State bar ethics opinions now expect documented security. When a client or regulator asks, most firms have nothing. We build the written safeguards, access logs, and incident plan that satisfy Rule 1.6 diligence.

Documented safeguards in 30 days

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IOLTA and wire fraud exposure

Trust-account wire instructions are a favorite fraud target, and a bad wire is money you’re liable for. We lock down email, add verification controls, and train staff to stop fraudulent wire changes cold.

Wire-fraud controls built in

— The law firm software stack we already know —
Practice Management
ClioMyCasePracticePantherCosmoLexSmokeball
Document Management
NetDocumentsiManageWorldoxSharePoint
Cloud / Backup
Microsoft 365Google WorkspaceVeeamDatto
Cybersecurity Stack
Huntress (EDR)Barracuda (email)KnowBe4 (training)

Installation Services

We build it. Installed right the first time.

Access point installation, phone systems, CCTV, access control, digital signage, and structured cabling — professional installation for law firms in Columbus, OH. One crew, one quote, no subcontractor roulette.

One crew, one quote
Licensed & insured
Clean, labeled cable work
Same-week scheduling
Most requested

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WiFi & Access Point Installation

Wall-to-wall wireless that holds up when the building is full — surveyed, installed, and tuned.

  • Predictive + on-site RF site survey
  • UniFi, Ruckus & Aruba certified installs
  • Guest + staff VLAN segmentation
  • Dead-zone elimination, mounted & labeled

See this service →

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Access Control & Door Entry

Know who opens every door, and lock it from your phone.

  • Keycard, fob, mobile & PIN entry
  • UniFi Access & cloud-managed controllers
  • Full audit trail on every door
  • Remote lock/unlock + schedules

See this service →

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CCTV & Security Cameras

Commercial camera coverage you can pull up from anywhere.

  • 4K IP cameras + NVR / cloud recording
  • Remote viewing on any device
  • Multi-site & after-hours monitoring
  • Clean exterior + interior mounting

See this service →

☎️

Business Phone Systems

Modern VoIP that follows your team from desk to mobile.

  • Cloud PBX / VoIP handset rollout
  • Auto-attendant + call-flow design
  • Desk-to-mobile handoff
  • Number porting handled for you

See this service →

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Digital Signage

Screens that sell, inform, and wayfind — mounted and managed.

  • Lobby screens, menu boards & video walls
  • Wall / ceiling mounting + concealed wiring
  • Remote content management setup
  • Multi-screen sync across locations

See this service →
New builds

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Structured Cabling & Buildouts

The wiring backbone everything else runs on — done right the first time.

  • Cat6 / Cat6A low-voltage cabling
  • Rack & IT-closet build-outs
  • New-office & remodel wiring
  • Labeled, tested & certified drops

See this service →

Get a Free On-Site Install Quote →

Opening, moving, or remodeling in Columbus? We handle the entire low-voltage buildout — then keep it running with managed IT.

Managed IT Services

Then we run it. Worry-free, month to month.

After the buildout, ClearMax keeps it running — managed IT support, cybersecurity, backup, and failover on one flat monthly rate.

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Managed IT Support & Helpdesk

24/7 monitoring, patching, and same-day on-site IT support — one flat monthly rate, one accountable partner.

Learn more →

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Cybersecurity & Compliance

Firewall management, endpoint detection (EDR), MFA enforcement, email filtering, and security awareness training.

Learn more →

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Backup & Disaster Recovery

Encrypted, tested backups with rapid restore — servers, workstations, and cloud data covered against ransomware and hardware failure.

Learn more →

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Internet Failover & Business Continuity

Dual-ISP failover, Cradlepoint LTE backup, and battery backup — your business stays online when the primary line doesn’t.

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Wherever your firm is

Built for every stage of firm growth

From a solo practitioner to a multi-office firm, we’ve done the build.

01

Established Firm IT

A running practice that wants managed IT, documented safeguards, and one accountable vendor.

Get covered →

02

New Firm / Solo Launch

Hanging your shingle. We handle network, practice-management setup, secure email, and hardware.

Launch right →

03

Merger / Lateral Assessment

Merging or absorbing a group and inheriting their systems. We audit + build a 60-day cleanup plan.

Audit it →

04

Multi-Office Firm

Several offices, fragmented document systems, no central visibility. We unify access and reporting.

Consolidate →

Where we serve

Law Firm IT in your city

Choose your metro for local law firms IT — same specialist stack, local dispatch.

COLUMBUS, OH

Law Firm IT — Columbus

Local same-day dispatch across the Columbus metro.

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NASHVILLE, TN

Law Firm IT — Nashville

Local same-week service across Middle Tennessee.

View Nashville →

Pricing without surprises

Flat-rate. Month-to-month. No gotchas.

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Flat Monthly Rate

Predictable pricing. No hourly billing surprises.

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Month-to-Month

No long-term lock-in. Leave any time with 30 days notice.

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Unlimited Workstations

One price. No per-device surcharges as you grow.

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Direct-Partner Pricing

Hardware at our cost. We don’t mark it up.

Honest about who we serve

Who we’re not a good fit for.

If we’re not right for you, we’d rather say so up front than waste your time.

ClearMax probably isn’t right if:

  • You’re shopping on hourly rates — we’re not the cheapest hour, we’re the cheapest year.
  • You don’t care about confidentiality documentation — we’ll be too rigorous for you.
  • You want to keep managing your DMS, email, and hardware vendors yourself — we replace them.
  • You need AmLaw-scale global IT — we serve small and midsize firms, not 500-attorney shops.

We’re a fit for firms that want one IT partner, defensible security, and client data they can stand behind.

Free Confidentiality Risk Assessment — Columbus, OH

Tell us about your law firm. We’ll deliver a written security & confidentiality gap report within 5 business days.

60-min assessmentNo obligationwritten security & confidentiality gap report in 5 business days

Serving law firms across Columbus, OH and Nashville, TN.

ClearMax Labs — Law Firm IT specialists. One partner for ABA Rule 1.6 + Client Confidentiality, managed IT, and rapid response.

Get a Free Confidentiality Risk Assessment →

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